Constituency & Session Reports

What is a Constituency Meeting?

It is part of the organization of the Seventh-day Adventist Church. As part of the worldwide community of believers, our church is organized on various levels, with each level having a defined membership, also known as a constituency. The constituency-based levels are as follows:

• the local church
• the local conference
• the union conference
• the General Conference

The Constituency Meeting of the Greater Sydney Conference brings together delegates (voting members) who represent each of the local churches that are part of the Greater Sydney Conference, to do the business of the church at the conference level. Members of various standing committees are also delegates (voting members) at the Constituency Meeting.

How often is a Constituency Meeting held?

The Constitution of the Greater Sydney Conference defines the regular intervals of these meetings. As it now stands, it calls for meetings to be held at intervals of four years, called a quadrennium. Union, Division and General Conference Constituency Meetings are held every five years, called a quinquennium.

What happens at a Constituency Meeting?

The delegates at the Constituency Meeting are expected to vote to elect the officers, departmental directors, and Executive Committee members; adopt or modify the constitution; appoint members to serve on various committees; organize or dissolve churches; and transact other business as required. One of the most important aspects is the election of the Executive Committee, whose duty is to function for the constituency during the interim between constituency meetings.

Who attends the Constituency Meeting?

Each church within the Greater Sydney Conference sends delegates to the Constituency Meeting. These delegates must be members of the church which they represent. The number of delegates from each church is dependent on the number of members in the church. Currently, “each church shall be entitled to one delegate for the organization and one additional delegate for each 50 members or major fraction thereof, based upon actual church membership as of September 30 of the year preceding the meeting.” Delegates to represent a church are chosen at a duly called meeting of the church.

What is the purpose of a Constituency Town Hall Meeting?

The purpose of each meeting is to:

• Explain the process and procedures of the Constituency Meeting and how delegates can be engaged and contribute
• Explain the election and voting processes
• Provide a brief on the strategic direction of the Conference for the next 4 years
• Discuss the agenda items
• Answer any questions.

All three Conference officers will be present at each meeting.

What is the Organising Committee?

The Organizing Committee is made up of one member from each church and it meets prior the Constituency Meeting to:

• appoint a Nominating Committee
• nominate a Constitution and Bylaws Committee
• nominate other committees as may be necessary

What is the Nominating Committee?

After being chosen by the Organizing Committee, the Nominating Committee selects the officers and department directors and recommends them to the Constituency at the meeting. The Nominating Committee serves therefore, before, and, if necessary, during, and after the Constituency meeting until the next regular Constituency Meeting.